Administrative Assistant

Sealed Air designs and delivers packaging solutions that protect essential goods transported worldwide, preserve food, enable e-commerce and digital connectivity, and help create a global supply chain that is touchless, safer, less wasteful, and more resilient. We strive to foster a caring, high-performance growth culture that will deliver consistent, sustainable profitable growth and accelerate our performance – a culture where accountability is clear and aligned, and where we reward business outcomes and impact. That culture guides everything we do, including how we partner with our customers and suppliers, how we attract and retain top talent, and how we create and deliver value to our stakeholders. In 2025, Sealed Air generated $5.4 billion in sales and has approximately 16,100 employees who serve customers in 119 countries/territories. To learn more, visit www.sealedair.com.  

Shift: Morning
Schedule: 6 AM to 4 PM; Monday - Friday
Pay Rate: $24.00

Position Summary 
The Administrative Assistant provides comprehensive administrative and operational support to the Plant Manager and site leadership team while serving as the primary point of contact for all visitors and incoming communications. This role plays a critical part in maintaining an organized, efficient, and compliant front office environment, including adherence to Safe Quality Food (SQF) standards related to facility access, visitor control, and food safety protocols. 
This position does not perform Human Resources functions or guide on HR-related matters but supports administrative and logistical processes associated with plant operations and onboarding.

Key Responsibilities:

Administrative & Operational Support 

• Provide direct administrative support to the Plant Manager and leadership team  
• Manage calendars, schedule meetings, and coordinate appointments  
• Prepare meeting materials, agendas, and track follow-ups 

Front Desk & Facility Coordination 

• Serve as the first point of contact for all visitors, vendors, and contractors  
• Manage front desk operations, including answering phones and greeting guests  
• Control facility access by verifying identification, issuing visitor badges, and maintaining visitor logs  
• Coordinate visitor entry in alignment with plant safety and food safety requirements  
• Notify internal stakeholders of visitor arrivals and ensure proper escort procedures are followed  

SQF & Food Safety Compliance (Front Desk Responsibilities) 

• Enforce visitor compliance with SQF (Safe Quality Food) standards and site-specific GMPs (Good Manufacturing Practices)  
• Ensure all visitors:
  - Sign in and complete required documentation (visitor logs, confidentiality forms, etc.)  
  - Review and acknowledge food safety and GMP requirements prior to entering production areas
  - Are provided with the required PPE (hair nets, beard nets, safety glasses, etc.)  
• Restrict unauthorized access to production and storage areas  
• Maintain accurate visitor records for audit and traceability purposes  
• Support audit readiness by ensuring front desk procedures meet SQF documentation and compliance standards  
• Escalate any food safety or security concerns to leadership immediately. Employee Support (Non-HR Administrative Only) 
• Assist employees with basic administrative needs (e.g., password resets, system access coordination)  
• Coordinate and schedule new hire orientations in partnership with corporate or off-site HR  
• Prepare onboarding materials, badges, and schedules for new hires 

Scheduling & Coordination 

• Coordinate travel, meetings, and site visits  
• Schedule conference rooms and ensure readiness for meetings  
• Assist with plant event coordination and leadership meetings  
• Support scheduling logistics as directed by plant leadership 

Office & Administrative Support 

• Maintain office supply inventory and place orders as needed  
• Assist with invoice tracking, purchase requisitions, and administrative documentation  

Scope & Limitations 

• This role does not handle:
  - Employee relations issues
  - Disciplinary actions or investigations
  - Compensation, benefits, or policy interpretation  
• All HR-related matters must be escalated to corporate or designated HR support  
• The role may support scheduling and logistics tied to HR processes, but does not make HR decisions 

Qualifications
Required:

• High school diploma or equivalent required; associate degree preferred  
• 2+ years of administrative or front desk experience, preferably in manufacturing  
• Strong organizational, multitasking, and time management skills  
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Strong communication and interpersonal skills  
• Ability to handle confidential information with discretion  
• Experience with controlled access environments or compliance-driven settings is a plus
• Bilingual in English and Spanish

Key Competencies 

• Professionalism and customer service mindset  
• Attention to detail and accuracy  
• Ability to enforce rules and procedures consistently (especially SQF/GMP compliance)  
• Strong organizational and coordination skills  
• Ability to maintain clear boundaries regarding HR responsibilities

Benefits and Perks
401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Employee discounts
Flexible spending account
Health insurance
Life insurance
Paid elder care
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Requisition id: 55047 

Relocation: No  

Sealed Air is committed to attracting, selecting, and developing talent that reflects the diversity of the communities and customers we serve. We take pride in our selection process to identify,  infuse, and grow talent to align with our culture, values, and norms. Sealed Air prioritizes talent development, fostering a culture of continuous growth and career progression. The company is committed to providing equal employment opportunities to all applicants for employment and to all employees, without regard to race, color, religion, gender identity or expression, national origin, age, protected disability, veteran status, or any other protected status in accordance with applicable federal, state and local laws. 

*Please be cautious of fraudulent recruiting efforts using the Sealed Air name or logo. Sealed Air will never request private information during the application process, such as a Driver’s License or Social Security Number. If you have any concerns about information received from SEE during the application process, please reach out to us directly at [email protected]. 

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